Personal Assistant at Nicole Sinclair
Job Description
The Personal Assistant will provide comprehensive executive, administrative, and personal support to the Managing Director, enabling effective management of company operations and strategic priorities. The PA acts as the MD’s first point of contact, managing information flow, coordinating key business activities, and ensuring the MD’s time is optimized for decision-making and leadership.
Location: Lagos
Responsibilities
Executive & Administrative Support
- Manage the MD’s calendar, appointments, and scheduling.
- Draft, review, and manage reports, presentations, and correspondence.
- Prepare meeting packs, agendas, and take accurate minutes with follow-ups.
- Filter communications and ensure prompt responses to key stakeholders.
Business & Operational Coordination
- Support the MD in monitoring production schedules, KPIs, and project milestones.
- Liaise with departmental heads to track deliverables and escalate key issues.
- Coordinate board meetings, investor relations, and regulatory submissions.
- Research and prepare business briefs to support decision-making.
Stakeholder & Communication Management
- Serve as gatekeeper between the MD and internal/external stakeholders.
- Draft communications on behalf of the MD and ensure consistent messaging.
- Organize and coordinate company events, site visits, and official functions.
Personal & Logistical Support
- Arrange travel, accommodation, and itineraries for the MD (business and occasional personal).
- Handle confidential personal matters with discretion.
- Support in balancing business and personal scheduling needs.
Education/ Experience
- Bachelor’s degree in Business Administration, Management, or related field (preferred).
- 2-3 years’ experience as an Executive Assistant or Personal Assistant
- Experience within a production, FMCG, or manufacturing company (advantage).
- Proven ability to support at board/MD level with complex business demands.
Knowledge/ Skills
- Strong organizational and time management skills.
- High level of discretion, professionalism, and confidentiality.
- Excellent written and verbal communication skills.
- Business acumen with understanding of production/manufacturing operations.
- Proactive problem-solving and ability to anticipate MD’s needs.
- Tech-savvy: proficient in MS Office Suite, project management tools, CRM/ERP software